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Administrative Assistant – Office of Alumni and Development

Job Summary

The Administrative Assistant is responsible for coordinating and performing administrative functions in support of the Alumni & Development Office and will work closely with the Director of Alumni & Development and the Alumni & Development Department Coordinator. This is an integral role within the university providing assistance to internal and external constituents.


  • Greet individuals
  • Input data and update records, record gifts and donations
  • Typing and copying of correspondence and reports
  • Maintain/organize department files and information
  • Processing incoming mail and preparing outgoing mail
  • Answering multi-line telephones, taking messages, and providing general information
  • Maintaining confidentiality on all matters
  • Assist with special events as needed
  • Work on special projects as assigned
  • Posting classifieds for open positions in DC,ND,AOM, MT programs
  • Other dues as assigned.


  • Associate’s Degree preferred.
  • 1-3 years’ work experience in an office environment preferred.
  • Excellent verbal and written communication skills.
  • Excellent spelling, grammar and editing skills.
  • Positive attitude, excellent problem-solving skills, and ability to work under pressure.
  • Strong organizational skills, ability to prioritize projects and attention to detail.
  • Ability to deal effectively with and represent the university to a broad range of individuals and groups within and outside of the university.
  • Proficient with Microsoft Office products.
  • Flexibility and initiative, as well as the ability to work independently, combined with the skills for thriving in a team environment to achieve institutional goals.
  • Respect for University confidentiality.

To apply, please forward your resume with salary requirements to:
Email: [email protected]
Fax: 630-889-6570 Attn: HR

NUHS is an Equal Opportunity Employer